Snow is expected over the next couple of days. Where there is expected to be extreme weather conditions, decisions for faculty and staff to work remotely for the following day can be made the day before by the reporting managers, whenever feasible.
Staff and trainees, please ensure you communicate any changes to your schedule with your manager of supervisor.
For those of you who will be teaching, or in your laboratories, on the UBC campus:
The University will make every reasonable effort to communicate closure/service suspension decisions through the main website (www.ubc.ca), social media channels, and local broadcast media outlets throughout the day. In the event of deteriorating conditions overnight, the University will make every reasonable effort to communicate closure/service suspension decisions through the main website (www.ubc.ca), social media channels, and local broadcast media outlets by 6:30 AM. For sites located within Greater Vancouver, if the University decides to suspend classes & services, the notification will be broadcast Staff should contact their manager/director about instructions for the day.
For those of you working at a health authority location:
For sites around the province, operational decisions should be based on that of the respective host institutions. Staff should contact their manager/director about instructions for the day. In non-closure situations, all employees are responsible to make reasonable efforts to attend work based on their regular work schedule, whether on-site or remote. Extenuating circumstances should be discussed with your manager/director.
Emergency Information and Messaging
Everyone is encouraged to sign up for UBC Alerts to receive emergency messaging – there are instructions for:
Vancouver campus (https://ready.ubc.ca/get-informed/ubc-alert/) and Okanagan campus (https://alert.ok.ubc.ca/ubcalert/).
Also refer to UBC Campus Notifications (Vancouver (https://www.ubc.ca/campus-notifications/) & Okanagan (https://alert.ok.ubc.ca/) ) and UBC Faculty of Medicine Closure Information (https://www.med.ubc.ca/current-learners/policies-procedures/closure-information/).
Similar alert services are available at other institutions: IMP (UVic): https://www.uvic.ca/services/emergency/be-prepared/communications/index.php NMP (UNBC): https://www2.unbc.ca/emergency-operations
Employees’ Responsibilities and Reporting to Work
3.1. If the decision is made to close services at your site, employees are not required to come on site to work. Managers of affected employees who may or may not have approved hybrid work agreements should make arrangements with the employees to work remotely whenever feasible.
3.2. If remote work is not feasible, employees scheduled to work will be paid regular wages for that day.
3.3. If the decision is made that your site is open, employees who come to work will be paid regular wages for that day. Employees who make every effort to arrive on time but are late will be paid their usual entitlement.
3.4. If the decision is made that your site is open, employees who choose to stay home due to concerns of safety or family responsibilities must communicate the decision to their Supervisor as soon as possible. Employees who choose to stay home will be given the following options:
- Work remotely, if feasible and at the discretion of the manager
- Using a day of their annual vacation entitlement
- Making up the time
- Using banked time
- Taking a day of unpaid leave
- Or a combination of the leaves listed above
We will send out further details as we receive them from the University. Please let me know if you have any questions.