Welcome!
In order to ensure a smooth transition to the centre, there are a few steps that are required of you within your first week of employment.
All new UBC Faculty and Staff should visit the New to UBC for additional orientation information.
HR Forms
In order to ensure you are in our databases and that you are paid in a timely manner, please bring the following completed forms within your first few days to Chris Robinson (HR Lead) or Kate Paran (HR Coordinator). They are located in Room 167 – Burrard South, just beside HLI Reception.
- UBC Personal Data Form - 2026
- TD1 Personal Tax Credits Return - 2020
- TD1 British Columbia Personal Tax Credits Return - 2020
- UBC Payroll Direct Deposit Form
- An Updated Resume
- A Photocopy of your SIN card and (if applicable) your VISA or word permit
Hospital ID
HR is able to print ID badges on site. Please complete the PHCRI Photo ID Access Request Form and have it signed by your supervisor. We can take a photo in Room 167 – Burrard South, just beside HLI Reception, or you can provide a photo if it meets the photo requirements. Please email Chris Robinson (HR Lead) or Kate Paran (HR Coordinator) to set up a time to have the ID printed. The ID badge is the property of the hospital and must be returned when you have finished working at HLI.
Computer Account
You will not be given your account information until you and your PI have signed the accompanying agreements. Return to Chris Robinson (HR Lead) or Kate Paran (HR Coordinator) to receive your computer and e-mail access user name and password:
For more information on privacy, visit the HLI Privacy Office.
New Faces
This is an introduction of you to the lab and is a nice way for other staff to get to know you. Please provide a few sentences (approximately 100 words) which include an introduction of yourself, where you are from, who you will be working for and what you like to do for fun. Please send this to Chris Robinson (HR Lead) or Kate Paran (HR Coordinator) in the first few days of your arrival.
Feel free to take a look at past New Faces.
UBC Campus Wide Login (CWL)
All UBC employees (staff, faculty, students, post-docs, co-op students) must have a UBC CWL account. To sign up you will need your UBC Employee Number and CWL Signup PIN. Please contact Chris Robinson (HR Lead) or Kate Paran (HR Coordinator) for this information.
UBC Courses
All new staff and trainees must complete the following required training courses.
- Information on the Safety courses can be found on the Health & Safety page and from your Lab Manager.
- Complete the Harassment & Bullying Course
- Complete the UBC Privacy Matters – Fundamentals Part 1 Online Course
- Complete the UBC New Worker Safety Orientation Course
- Please provide your Lab Manager and Human Resources with a copy of your completion certificates.